Types of Status Change

• Leave of Absence (LOA)
• Interruptions
• Withdrawal
• Drop
• Student Status FAQ
  • I can't attend class certain days of the week but I don't want to withdraw from the class. What do I do?
  • I'm not sure I can finish this class; I'm not understanding this class; I've fallen too behind in the class; What are my options?
  • Will a withdrawal affect my GPA?
  • I cannot continue with school I have to Drop out; what do I do?
  • I need a break from school, what are my options?

Leave of Absence (LOA)

Leave of absence is a student status that students may be placed under if they need to be away from the school or take a break from school for a period of time due to certain circumstances and still be enrolled in the college. An LOA is granted only for emergencies (i.e. family reasons, work emergencies, medical problems, etc) as determined by the Student Services Office. Students requesting a leave of absence must do so as far in advance as possible and must be in good standing in the areas of attendance and grades. The maximum length a student may be placed on LOA is 180 days. Students that do not return by the scheduled return date will be terminated from the program because they no longer can meet the Satisfactory Progress requirements. In this event the student may request to be reinstated, and if approved, would then follow the procedures for a new enrollment. Students who have reasonable cause and want to be placed on LOA must consider that being placed on LOA will likely:

• Delay their program completion date; and
• Result in the possibility of needing to take certain modules off after returning from LOA due to lack of course availability and/or other scheduling complications; and
• Changes to financial status with the financial aid office.

To be placed on LOA, a student must:

1. Complete a Student Services LOA Request form obtained at the Student Services Office. The form must be signed and dated and completed with all necessary supporting documentation and submitted to the Student Services Office.
2. Schedule to meet with Student Services, Accounting, and Financial Aid advisors.
3. Obtain final approval from the President of the College.

Interruptions

If a student desires to take a break from their class for reasons not corresponding to the leave of absence policy (i.e. vacation, delay of start, work training, or other personal reasons) they may be placed on an interruption status if they have reasonable cause as determined by the Student Services Office. Students may only be placed on this status if they were to miss no more than 4 days of class. Beyond this time the student will either have to withdraw from the course or may be placed on LOA depending on the length and reasons for which they cannot attend their classes.

To be placed on interruption status, a student must fill out an Interruption Request form available at the Student Services Office.

Withdrawal

Students may need to withdraw from a course for a variety of reasons (poor academic performance, low attendance, personal reasons, instructor conflicts, personal or work schedule conflicts, etc.). If a student were to withdraw from a course, the impact the withdrawal would have on the students' academic records depends on the time of the withdrawal as explained in the following:

• If a student withdraws within the first two (2) sessions of the class, he/she can change to another class or withdraw from that class without any penalty or affect on their transcript.
• If a student withdraws after the first two (2) sessions, but has not completed 80% of the course, then the student can withdraw from the class and a "W" will be entered on the transcript, which will not adversely affect the GPA. However, the student will be charged for the portion of the class attended.
• Students cannot withdraw during the final 20% of the course. If in the case the student does not complete the course he/she will receive an "I" (Incomplete) on their transcript and will need to meet with the Student Services Office to resolve the conflict. An incomplete (I) that is not resolved within one (1) week becomes an "F" (Fail).

If a student wants to withdraw from a course, he/she must fill out a Withdrawal Request form available at the Student Services Office and submit the completed form to Student Services.

Drop

Any student wishing to drop from the program should obtain a Student Services Change Request form from the Student Services Office and complete it with all necessary supporting documentation. The form must be submitted to the Student Services Office. An appointment will be scheduled with the Student Services, Accounting, and Financial Aid Offices and the drop will take effect when all departments have cleared the student.

A student may be "Involuntarily dropped" from the school if one of the following occurs:

• Student has a combined 21 days of absenteeism
• Students who do not return from Leave of Absence
• Students violating guidelines for attendance probation
• Students who violate the code of conduct

Student Status FAQ

I can't attend class certain days of the week but I don't want to withdraw from the class. What do I do?

If you need to only miss a maximum of four (4) days then you may request to be placed on interruption status and still remain enrolled in the class. If you need to miss more than four (4) days then you must contact the Student Services Office to discuss your options.

I'm not sure I can finish this class; I'm not understanding this class; I've fallen too behind in the class; What are my options?

Students may withdraw from a class if they feel there is too much academic pressure. See the Withdrawal policy above.

Will a withdrawal affect my GPA?

No it wont, however to complete your program you will have to retake the class at a later time.

I cannot continue with school I have to Drop out; what do I do?

If the student is requesting to drop out of school, he/she needs to meet with Student Services to go over possible options if applicable. After discussing options, Drop Request Form must be filled out, sign and submitted to Student Services.

A student may be "Involuntarily dropped" if one of the following occurs:

• Student has a combined 21 days of absenteeism
• Students who do not return from Leave of Absence
• Students violating guidelines for attendance probation
• Students who violate the code of conduct

The Drop Request Form must be filled out and submitted Student Services and a copy will be mailed the student.

I need a break from school, what are my options?

Students may request to be placed on Leave of Absence (LOA) if they provide a sensible reason. Prior to being places on LOA, the student must attend a counseling session with Student Services. The Student Services advisor and the President of the School will then have final approval to place a student on LOA. If approved the LOA Request Form must be filled out, signed and submitted to Student Services.