SCIT College Building

School Email Accounts

SCIT utilizes a cloud-based platform provided by Google (“Gmail Accounts”) to provide students with school email accounts. Students are assigned a school email account normally within one month after beginning their enrollment at the school. The school email account also serves as a Google Account that enables students to access a variety of Google Apps and Services while attending school.

Students should monitor their school email accounts regularly as it may receive important and timely notifications. The following information and notifications are generally sent to students through their assigned school email accounts:

  • Next Term Course Schedules
  • Notifications of grade postings
  • Communication from administrative offices
  • Forms requiring electronic signatures
  • School announcements

In addition, school email accounts are normally used to enroll students into Google Classrooms if utilized by the instructor of a course. Students who use other primary email accounts who may not be regularly checking their school email accounts are advised to configure email forwarding on their school email account. In order to set up email forwarding on your school email account, please follow these instructions.

Ownership, Privacy and Right of Access Disclosure

SCIT (“school”) owns all school email accounts, including all data transmitted or stored using the schools email accounts, subject to underlying copyright and intellectual property rights under applicable laws. While the school will make every effort to keep email messages secure, privacy is not guaranteed and students should have no general expectation of privacy in email messages sent through school email accounts. Under certain circumstances, it may be necessary for school officials to access and inspect school email accounts. These circumstances may include, but are not limited to, maintaining the system, investigating security or abuse incidents or investigating violations of school policies. The school reserves and retains the right to access and inspect stored information on school email accounts without the consent of the user. All school email users are bound by the schools Acceptable Use Policy and Google’s Acceptable Use Policy.

Expiration of School Email Accounts

Students may leave the school for a variety of reasons, which gives rise to differing situations regarding the length of email privileges or expiration of accounts. Policies governing email privileges and expirations are described below. The school reserves the right to revoke email privileges at any time.

  • Withdrawn Students: Students who withdraw from the school, whether voluntarily or by dismissal, will have their school email accounts suspended immediately after their withdrawal date.
  • Student Enrolled in Courses Only: Students who enroll in courses only (not programs) will be able to retain their email privileges and access for three (3) months following the completion of their last course.
  • Alumni of Diploma Programs (Short Programs): Students who graduate from a diploma program will be able to retain their email privileges and access for one (1) year following their graduation date. Graduates of diploma programs may request an extension of email privileges and access for an additional six (6) months by contacting the Registrar’s Office prior to the mentioned expiration date.
  • Alumni of Degree Programs: Students who graduate from a degree program will be able to retain their email privileges and access for two (2) years following their graduation date. Graduates of degree programs may request an extension of email privileges and access for an additional one year by contacting the Registrar’s Office prior to the mentioned expiration date.

After a student’s email account is suspended or expired, all data associated with the account will be purged. In the event the school terminates or otherwise ceases its relationship with Google regarding the Gmail Accounts, those alumni with Gmail Accounts may lose email privileges for the Gmail Accounts in accordance with the terms of the Google contract. Notice will be provided as soon as reasonably possible if such a case were to occur.

Acceptable Use Policy

This policy details specific requirements for the use of school email accounts. The school reserves the right to suspend any student’s school email account for violation of this policy or any policy outlined in the Student Code of Conduct or Computer Use Policy in the most recently published school catalog.

Students given a school email account are expected to use such accounts for academic purposes and protect their accounts from unauthorized use. The exchange of any email content below is prohibited:

  • Generating unsolicited bulk emails;
  • Infringing on or assisting with the infringement on another person’s copyright or other property rights;
  • Violating or encouraging the violation of any federal or state laws;
  • Intentionally distributing viruses, worms, Trojan horses, malware, corrupted files, hoaxes, or other items of a destructive or deceptive nature;
  • Generating or forwarding content that is profane, abusive, harassing, excessively violent, may incite or threaten violence, inappropriate or sexually offensive;
  • Creating a risk to a person’s safety or health, creating a risk to public safety or health, or interfering with an investigation by law enforcement;
  • Misrepresenting the identity of the sender of an email or misrepresenting the nature of the individuals relationship with the school; or
  • Acting as an agent or official of the school or conducting business under the aegis of the school without the school’s explicit authorization.

Sanctions

Violations of this policy will be handled under normal SCIT disciplinary procedures applicable to the relevant persons. A violation may result in:

  • suspension or restriction of access to the school email account;
  • disciplinary action up to and including separation from the school; and/or
  • being held financially responsible for the costs incurred as result of a data breach, loss or illegal disclosure.